What is included in full-service event planning?

Full-service event planning means you hand off the event to us and get it back done. It does not mean we handle some things and you handle others. It means the operational work — finding vendors, negotiating contracts, coordinating logistics, managing the day — is ours.

What is included in a full-service engagement:

Discovery and brief: we start with a structured conversation to understand your goals, audience, budget, and what success looks like. This shapes every decision that follows.

Venue sourcing and negotiation: we identify venues that fit your requirements, present a shortlist with honest trade-off assessments, and negotiate the contract on your behalf.

Vendor management: we source, brief, and coordinate all vendors — catering, AV and staging, entertainment, photography and videography, décor, transportation if needed. We maintain the vendor relationships and hold them accountable to the brief.

Budget management: we build and maintain a detailed event budget, flag variances in advance, and ensure final costs align with what was agreed. Vendor costs are passed through at actual invoice.

Run of show and production schedule: we create a detailed timeline covering every element of the event day, shared with all vendors and coordinated by our on-site team.

On-site management: we are at the event. Our team manages setup, coordinates vendor arrivals, runs the production timeline, and handles problems as they arise — without escalating to you. You show up and focus on your guests.

Post-event: we close out vendor invoices, deliver photography and video content, and provide a post-event summary if required.

What is not included: the content of your speeches, the agenda design for a conference (we advise, but the programming is yours), and decisions about who is invited or recognized. We manage the production; you own the substance.