Event Production: AV, Staging & Streaming
AV, stage design, lighting, and livestream production — the technical layer that determines whether an event looks and sounds the way it is supposed to. We spec the equipment, run the crew, and manage the show, from a single screen and PA system to a full multi-camera broadcast.
The audience does not notice good AV. They notice bad AV — a mic that cuts out, a screen that lags behind the slides, a stream that drops mid-keynote. Production is invisible when it works and is the whole story when it does not. We spec every system to the room and the format, run a full technical rehearsal before doors open, and keep a technician on headset for the entire event so a fix happens before the audience feels it.
Not right for you?
If your event is a small internal meeting with a laptop and a projector, you do not need a production crew — book a boardroom and go. This service is for events where a technical failure would be visible to the whole room: multi-screen conferences, staged gala ceremonies, and anything livestreamed.
What we handle
- AV production: sound, lighting, and screens
- Stage design and set build
- Livestreaming and hybrid broadcast setup
- Technical run-of-show and cue management
- On-site AV technician and crew
- Rehearsal and tech-check coordination
Typical budget
$3,000 – $40,000+
All-in including venue, catering, AV, and agency fee
Headcount
Crew-based — scoped to your venue and format
Events we typically plan for this format
Recommended lead time
4 – 12 weeks
From first brief to event day
Where the budget goes
- AV equipment rental30–40%
Sound, lighting, and screens sized to the room; multi-screen conferences and gala staging sit at the top of this range
- Stage & set build10–20%
Applies to gala and branded stage formats; standard conference AV does not require a custom build
- Crew & technician day rates20–30%
One technician minimum per event; multi-room or multi-camera formats require a larger crew
- Livestream & broadcast setup0–20%
Camera, encoder, and platform configuration for hybrid or streamed events only
- Agency management fee12–18%
Covers technical spec, rehearsal coordination, and on-site show-calling
A single-screen PA and lighting setup for 150 people starts at $3,000 to $6,000. Multi-screen conference AV with confidence monitors and a dedicated technician runs $8,000 to $20,000. Full gala staging with wash lighting, custom set design, and livestream runs $20,000 to $40,000 or more.
Full pricing breakdown →Common questions
We work with a network of AV vendors in Edmonton and Calgary and spec equipment to the room and format. For most events this means renting rather than owning, which keeps your cost tied to what the event actually needs rather than a fixed inventory.
Planning a Production event?
Tell us the date, the headcount, and what you are trying to accomplish. We will come back with an honest assessment.