Event Planning & Coordination
Strategy, logistics, and timeline management — the coordination backbone that turns a date on a calendar into an event that runs on schedule. Full planning from concept, partial planning from the mid-point, or day-of coordination for an event you have already built.
Most event failures are not vendor failures. They are timeline failures — the caterer and the AV company both show up at 2pm, or nobody confirms the final headcount until three days out. Planning is the discipline that prevents that: a real critical-path timeline, a single point of contact for every vendor, and a run-of-show that accounts for what happens when something runs late. We plan events end to end, or we plug into a plan you have already started.
Not right for you?
If you have already booked a full-service package with us for a gala, conference, or team building day, you do not need to buy this separately — planning and coordination are already built in. This service is for events you are building yourself where you want a dedicated planner to own the logistics, or a coordinator to run the final stretch.
What we handle
- Event strategy and concept development
- Budget planning and cost tracking across all vendors
- Timeline and critical-path management
- Vendor selection oversight and contract review
- Run-of-show design and day-of coordination
- Risk and contingency planning
Typical budget
$2,500 – $20,000+
All-in including venue, catering, AV, and agency fee
Headcount
Coordination-based — scoped to your event size
Events we typically plan for this format
Recommended lead time
2 – 16 weeks
From first brief to event day
Where the budget goes
- Vendor selection oversight & contract review25–35%
Comparing vendor options against your budget and date, and reviewing contracts before you sign
- Timeline & budget management20–30%
Critical-path timeline, budget tracking, and payment schedule management across every vendor
- Run-of-show design15–20%
Building the minute-by-minute day-of schedule and confirming it with every vendor and stakeholder
- On-site coordination15–20%
Dedicated coordinator on-site for the full event day, managing vendors and timeline in real time
- Agency planning fee12–18%
Covers strategy development and ongoing project management from kickoff to wrap-up
Day-of coordination for an event you have already planned starts at $2,500. Partial planning, where we take over 8 to 10 weeks out, runs $5,000 to $10,000. Full planning from concept through execution runs $10,000 to $20,000 for most corporate events, scaling up for multi-day or 500+ person formats.
Full pricing breakdown →Common questions
Full planning starts at concept — we build the budget, source every vendor, and manage the timeline from the first meeting. Day-of coordination starts a few weeks before the event: you have already planned it, and we step in to confirm vendors, build the run-of-show, and manage the room on the day.
Explore
Planning a Event Planning event?
Tell us the date, the headcount, and what you are trying to accomplish. We will come back with an honest assessment.